# How to Verify Your EOR Paid PF and TDS: Payroll Compliance Reports in India
How a finance team verifies that its India EOR paid PF and TDS, using the payroll register, challans, TDS deposit receipts and filing status report Versatile Club sends, checked against the EPFO, ESIC and Income Tax Department records.
- Applies to: Companies employing staff in India on Versatile Club's Employer of Record (EOR) service
- Status: Live
- Verified: 2026-10-29
- Canonical page: https://versatile.club/docs/payroll/monthly-client-pack/
How do you verify that your EOR paid PF and TDS? You use India payroll compliance reports: the monthly records that prove salaries were paid and statutory dues reached the government. With an EOR, you never see the PF, ESI or TDS payments leave a bank account, so you need the challans and receipts behind them.
Versatile Club is an India-only Employer of Record (EOR) that sends a payroll register, PF and ESI challans, TDS receipts and a status report monthly. This page shows how to check each one against the government's records.
## At a glance {#at-a-glance}
| | |
|---|---|
| **What arrives each month** | One USD invoice with a per-employee breakdown, a payroll summary, a compliance status report, PF and ESI challan confirmations, and TDS deposit receipts |
| **Payroll register** | Gross pay, deductions and net pay for each employee: the figures every deposit ties back to |
| **PF and ESI proof** | Challan confirmations for the month, filed under the EOR's own PF registration and [ESIC code](https://versatile.club/docs/compliance/esic/) |
| **TDS proof** | Deposit receipts for salary tax, deposited by the 7th under the EOR's TAN, inside the legal limit of [seven days from the end of the month](https://www.incometax.gov.in/iec/foportal/sites/default/files/2026-03/En-Notified-IT-Rules-2026-20-03-2026.pdf) |
| **EPF legal deadline** | Contributions and the monthly return are due [within fifteen days of month-end](https://egazette.gov.in/WriteReadData/2026/273957.pdf) |
| **Filing status** | What has been filed, and what is coming up |
| **Checks you can run yourself** | EPFO's [TRRN query for PF remittances](https://pmvbry.epfindia.gov.in/employer-documents/), ESIC's employer code, and the Income Tax Department's [Know TAN Details service](http://www.incometax.gov.in/iec/foportal/help/know-tan) |
| **Yearly** | Form 130 (formerly Form 16) to each employee; Versatile Club commits to 30 May |
The payroll register is the base for every check on this page, because each deposit should tie back to its deduction columns. The names and figures are sample data.
## What the monthly reports cover {#what-it-is}
You want to know your EOR really paid what it deducted, and the monthly reports are where you check. They are the finance side of [Versatile Club's Employer of Record (EOR) service](https://versatile.club/employer-of-record-india/). The service employs your India team on the EOR's own Indian company, Foo Falcon Technologies Pvt Ltd. As your Employer of Record, Versatile Club runs payroll and files PF, ESI, TDS and professional tax under its own registrations. So it makes every deposit, and the reports are your view of those deposits.
Each month brings [five documents](https://versatile.club/docs/reference/documents-you-receive/):
- **USD invoice.** One invoice with a cost breakdown for each employee.
- **Payroll summary.** The register of gross pay, deductions and net pay per employee.
- **Compliance status.** What has been filed, and what is coming up.
- **PF and ESI challan confirmations.** The record of that month's contributions.
- **TDS deposit receipts.** The record of salary tax deposited.
The run behind them is described on the [monthly payroll page](https://versatile.club/docs/payroll/monthly-payroll/).
## Why India payroll compliance reports matter {#why-it-matters}
### The job you need done {#what-its-for}
An auditor, an investor or an employee asks whether Indian payroll taxes and PF were paid. India payroll compliance reports give your finance team monthly evidence that payroll was paid and statutory dues were deposited. They turn your provider's word into records you can file, test and show to others.
### What it lets you do {#how-it-helps}
- **Hold the proof.** Each deposit is backed by a challan or a receipt, not by an email saying it's done.
- **Tie out the numbers.** The payroll register gives the deductions that each deposit should match.
- **Catch a date early.** The status report shows what's due before a legal date passes.
- **Build the audit file.** Twelve months of records answer a year-end request without a scramble.
### What goes wrong if it's missed {#without-it}
Without monthly proof, you can only trust that tax and PF were paid. A missed deposit may first show up in an audit, a diligence review or an employee's tax notice. By then interest has run: tax deducted but paid late draws [1.5% for every month or part of a month](https://egazette.gov.in/WriteReadData/2025/265620.pdf).
### Where you'll run into it {#why-buyers-care}
Controllers and finance leads at US and UK companies meet it at year-end and before a funding round. Auditors and investors ask for proof that Indian payroll taxes were paid over. The answer has to come from documents, not from the provider's word.
## The Versatile Club approach to India payroll compliance reports {#approach}
{/* 5P */}
Picture the financial controller of a UK healthtech company with nine engineers in Chennai. Audit fieldwork starts in three weeks. The auditors want evidence that the tax and provident fund taken from Indian salaries reached the government.
A common move is to ask the provider for a letter saying everything was paid. That may satisfy a friendly reviewer. But a letter is a statement from the provider, not a record of payment. If the auditors push back, the controller is left chasing a year of documents against a deadline.
What settles the question is a record made when the money moves. Each deposit leaves one: a challan for PF and ESI, and a receipt for salary tax. EPFO now [keeps the monthly return and the payment as separate steps](https://pmvbry.epfindia.gov.in/revamped-ecr/), so proof of payment is the part to hold on to.
Versatile Club sends those records every month. As the legal employer, it deposits PF, ESI and TDS under its own registrations. Then it sends the PF and ESI challan confirmations and the TDS deposit receipts. They arrive with the payroll summary and a status report of what's filed and what's next.
The controller ties each receipt to the deductions in the payroll summary. She checks the TAN on the tax records against the number the EOR publishes. That monthly set is covered in How Versatile Club compares for India payroll compliance reports, below.
## What the law says {#the-law}
Five sets of rules decide when each deposit is due and what record it leaves behind. Knowing them tells you which document to ask for and which date to test it against. Every obligation below sits with the legal employer, which for your India team is Versatile Club.
### EPF contributions and the monthly ECR {#law-epf}
The Employees' Provident Fund Scheme, 2026 requires the employer to pay contributions and charges ["within fifteen days of the close of every month"](https://egazette.gov.in/WriteReadData/2026/273957.pdf). The return filed with the payment is the Electronic Challan-cum-Return, laid out in the scheme's Form VII. For each member it lists the UAN, the EPF wages, the employee's contribution and the employer's EPF and pension shares. That per-member layout is what lets you tie a PF deposit to your payroll register.
What to check: match the wage month in the return to your payroll register, then each UAN's shares to the PF columns.
### ESIC contributions {#law-esic}
ESIC's contribution guidance has the employer pay both shares ["within 15 days of the last day of the Calendar month"](https://roap.esic.gov.in/ro-sro-contribution) in which they fall due. ESI covers only employees inside the ESIC wage limit, so many salaried tech roles carry no ESI line at all. The [ESIC page](https://versatile.club/docs/compliance/esic/) explains who is covered and why.
What to do: before you expect an ESI challan, ask which of your employees sit inside the ESIC wage limit.
### Salary TDS deposits {#law-tds}
Under rule 218 of the Income-tax Rules, 2026, a private employer deposits tax deducted from salaries ["on or before seven days from the end of the month"](https://www.incometax.gov.in/iec/foportal/sites/default/files/2026-03/En-Notified-IT-Rules-2026-20-03-2026.pdf) of deduction. Tax deducted in March has until 30 April. Each deposit is made with an income-tax challan, and the employer reports every challan again in its quarterly statement.
What to check: the deposit date on each TDS receipt should fall on or before the 7th, or 30 April for March.
### The quarterly statement, Form 138 {#law-form-138}
Form 138 replaced Form 24Q from 1 April 2026 as the employer's quarterly statement of salary TDS, filed under rule 219. The Income Tax Department lists the first document needed to prepare it as ["Copies of challans paid to the credit of central government"](https://www.incometaxindia.gov.in/documents/d/guest/fn-138). Its Annexure I then breaks the tax down by employee, with tax deducted and tax deposited side by side.
What to check: ask which of your monthly TDS receipts appear among the challans behind each quarter's statement.
### The annual certificate, Form 130 {#law-form-130}
Form 130 replaced Form 16 as the yearly certificate of tax deducted from salary. The employer downloads it from the government's TRACES system, which builds it from the processed Form 138 statements. The Income Tax Department's FAQ says a certificate made any other way ["will not be a legal or valid TDS certificate in Form No. 130"](https://www.incometaxindia.gov.in/documents/d/guest/form-130-faqs).
What to check: confirm that each employee's certificate was downloaded from TRACES, not prepared separately.
### Interest when a deposit is late {#law-interest}
Late money costs interest under both regimes. Under section 398(3) of the Income-tax Act, 2025, tax deducted but paid late carries simple interest ["at 1.5% for every month or part of a month"](https://egazette.gov.in/WriteReadData/2025/265620.pdf). Under S.O. 2698(E), any amount due under the Social Security Code carries ["simple interest at the rate of twelve per cent per annum"](https://www.labour.gov.in/static/uploads/2026/06/730db9e9a2b244dba77b741b37fd842d.pdf) until paid.
What to check: read the deposit date on each record, because a dated record is how you would see a delay.
### A worked example of late-deposit interest {#law-worked-example}
Here is how the two rates add up, with round sample figures. Suppose ₹1,00,000 of salary TDS is deducted on 30 September and deposited on 10 December, not by 7 October. Three months or part-months have started since deduction, so the interest is ₹1,00,000 × [1.5%](https://egazette.gov.in/WriteReadData/2025/265620.pdf) × 3 = ₹4,500.
Now suppose ₹36,500 of PF dues are paid 30 days late. Simple interest at [12% a year](https://www.labour.gov.in/static/uploads/2026/06/730db9e9a2b244dba77b741b37fd842d.pdf) comes to ₹36,500 × 12% × 30 ÷ 365 = ₹360. In both cases the employer pays the interest, and a dated deposit record is how you would see the delay.
## What each record proves {#what-each-proves}
| Record | What it proves | How to check it |
|---|---|---|
| **USD invoice** | What you're billed, line by line for each employee | Match the employee lines to your India headcount for the month |
| **Payroll summary** | Gross pay, deductions and net pay for each employee | Treat it as the base: every deposit should tie back to the deductions it lists |
| **PF and ESI challan confirmations** | The month's PF and ESI contributions were paid | Check the wage month, and that the totals line up with the PF and ESI lines in the payroll summary |
| **TDS deposit receipts** | Salary tax deducted that month was deposited | Check the TAN reads BLRF07330B, and that the amount matches the TDS in the payroll summary |
| **Compliance status** | What has been filed, and what is coming up | Look for anything due that sits past its legal date |
The EOR publishes both its TAN and its ESIC registration, so you can match them without asking. The [India payroll run cost calculator](https://versatile.club/tools/india-payroll-run-cost-calculator/) helps you sense-check the size of each statutory line before the records arrive.
A status report earns its place when it shows the legal due date beside each filing, so anything overdue stands out. The entries shown are sample data.
## How to check each proof against the government record {#check-against-government}
Versatile Club's records tell you a deposit was made. The government's own systems let you test that claim without relying on any provider. Here is what each proof should show and where its government trail sits.
| Proof | Government instrument behind it | What to match | Where you can check independently |
|---|---|---|---|
| **EPF ECR and challan** | EPF Scheme, 2026, Form VII | The wage month, then each UAN's employee and employer shares | EPFO's TRRN query |
| **ESIC challan** | ESIC contribution guidance | The month and the total for covered employees | ESIC's e-Challan screen, which runs on the employer code |
| **TDS challan** | Income-tax Rules, 2026 | The month's total TDS and a deposit date by the 7th | The challan list in the employer's Form 138 |
| **Form 138 statement** | Income-tax Rules, 2026 | Each employee's tax deducted and deposited for the quarter | The employee's annual information statement, Form 168 |
| **Form 130 certificate** | Form 130 rules and FAQ | A TRACES certificate whose totals match the four quarters | The same Form 168 entry |
### EPF: the ECR and its challan {#check-epf}
Since the revamped ECR, filing the return and paying are separate steps. The employer approves the ECR first, then ["generates a challan with a TRRN"](https://pmvbry.epfindia.gov.in/wp-content/uploads/2025/10/FAQ_OnRevampedECR.pdf) and pays against it. EPFO's employer page offers a TRRN query to ["track and verify contribution remittances"](https://pmvbry.epfindia.gov.in/employer-documents/) made that way.
So a complete PF proof has two halves: the approved ECR with its per-employee split, and the paid challan with its TRRN. Check the wage month first. Then match each employee's PF shares to the PF columns of your payroll register.
### ESIC: the contribution challan {#check-esic}
ESIC's e-Challan payment screen asks for one thing before anything else: the ["Employer Code"](https://portal.esic.gov.in/ESICInsurance1/RevenueOne/MonthlyContribution/eChallan.aspx). Every ESI payment is made against that code. Versatile Club publishes its ESIC registration, 5000064314 0000911, so the code on an ESI challan confirmation should match it. Then check the month, and that the total equals the ESI lines in the register.
### TDS: the income-tax challan {#check-tds}
For every salary TDS challan, the employer's Form 138 records the ["BSR Code, Date of Deposit, Challan Serial No."](https://www.incometaxindia.gov.in/documents/d/guest/fn-138) Those are the details to match on each deposit receipt. The deposit date should fall on or before the 7th, and the amount should equal the TDS column in that month's register.
You can also confirm the TAN itself. The Income Tax Department's Know TAN Details service shows a deductor's registered details, and ["You need not log in"](http://www.incometax.gov.in/iec/foportal/help/know-tan) to use it. Search for the EOR's published TAN, BLRF07330B.
### Form 138: the quarterly statement {#check-form-138}
Each quarter, the month's challans come together in Form 138. Its deductee-wise annexure shows every employee's PAN, salary paid, tax deducted and tax deposited for the quarter. The test is simple: the three monthly TDS receipts you hold should add up to the quarter's deposits for your team. A receipt that the statement leaves out is the gap to raise.
### What your employees can check {#check-employee-side}
The strongest test runs from the employee's side, because it reads the government's records rather than the employer's. Once Form 138 is processed, the tax appears in the employee's annual information statement, Form 168, as ["TDS by employer"](https://www.incometaxindia.gov.in/documents/d/guest/fn-138). For PF, the employer must give each member the support needed ["to download the e-Passbook"](https://egazette.gov.in/WriteReadData/2026/273957.pdf), which shows each monthly credit.
If an engineer's statement and passbook show the same figures as your register, the deposits reached the government. That check costs nothing and needs no access to the provider's systems.
## How to verify your EOR paid PF and TDS each month {#how-to-check}
1. **Start from the payroll summary.** Note the PF, ESI and TDS deductions for each employee and in total.
2. **Match the PF and ESI challan confirmations.** Check the wage month, and that the PF and ESI totals equal those columns in the register. The [Provident Fund page](https://versatile.club/docs/compliance/provident-fund/) explains how the PF amount is worked out.
3. **Match the TDS deposit receipts.** A private employer must deposit salary tax [on or before seven days from the end of the month](https://www.incometax.gov.in/iec/foportal/sites/default/files/2026-03/En-Notified-IT-Rules-2026-20-03-2026.pdf). [Versatile Club deposits by the 7th](https://versatile.club/docs/tax/tds-on-salary/), under its TAN.
4. **Check the ESIC employer code.** ESIC's [e-Challan payment screen](https://portal.esic.gov.in/ESICInsurance1/RevenueOne/MonthlyContribution/eChallan.aspx) works from an employer code, so the code on ESI records should match the EOR's published registration.
5. **Read the compliance status.** Anything listed as upcoming should still sit [inside its legal date](https://versatile.club/docs/compliance/compliance-calendar/).
6. **File the set.** Keep each month's records with that month's invoice, ready for audit or diligence.
Here is a sample tie-out with round figures. Two employees each show employee PF of ₹3,000 and employer PF of ₹3,000, so the PF contribution columns total ₹12,000. Their TDS lines are ₹20,000 and ₹10,000, so the month's TDS receipt should read ₹30,000. The PF challan total can run higher than ₹12,000, because the challan also carries [admin and inspection charges](https://pmvbry.epfindia.gov.in/wp-content/uploads/2025/10/FAQ_OnRevampedECR.pdf).
The [India employer compliance scorecard](https://versatile.club/tools/india-employer-compliance-scorecard/) lists the wider set of employer duties these records sit inside.
## Quarterly and yearly tax records {#quarterly-yearly}
Salary TDS is also reported each quarter, in the Form 138 statement described above. The [India payroll compliance calendar](https://versatile.club/docs/compliance/compliance-calendar/) lists the four quarterly due dates beside every other deadline. As the employer that deducts the tax, Versatile Club files TDS for your team under its own registrations.
Each quarterly statement gets its own row with its due date, so a late quarterly filing shows up in the status report. The row shown is sample data.
Each employee also gets a [yearly salary tax certificate](https://versatile.club/docs/tax/tds-on-salary/), now Form 130 (formerly Form 16). The EOR commits to issuing it to each employee by 30 May, ahead of the legal date.
Each employee finds the yearly salary tax certificate in one place, with the date it becomes available. The entry shown is sample data.
## Works with {#works-with}
- **Monthly payroll.** The monthly run whose deposits these records prove.
- **Provident Fund.** The PF deduction and employer match behind each challan confirmation.
- **Versatile Club's Indian entity.** The TAN and ESIC code the deposits are made under.
- **Onboarding.** PF, ESI and professional tax start on day four, so a new hire's deposits appear from the first payroll. The [five-day onboarding steps](https://versatile.club/docs/onboarding/onboard-an-employee-in-five-days/) show the order.
- **[India payroll](https://versatile.club/docs/payroll/).** The full payroll section, from inputs to proof.
## Who uses it {#who-uses-it}
### A controller building the year-end audit file {#who-audit-file}
Each month, the controller saves the challan confirmations and TDS receipts beside the invoice. At year-end, the auditor's request is answered from that folder. The [India EOR page for finance teams](https://versatile.club/for-finance/) covers how the USD invoice fits the close.
### A compliance reviewer checking a provider {#who-compliance-review}
Before renewal, a reviewer samples three months of records. She checks that the TAN and ESIC code on each one match the EOR's published registrations. The [payroll compliance guide for India](https://versatile.club/blogs/payroll-compliance-in-india/) sets out the calendar she tests against.
### A People Ops lead answering an employee's tax question {#who-employee-tax}
An engineer asks whether the tax taken from her salary was paid. The lead finds that month's TDS deposit receipt and the matching line in the payroll summary. The [India income tax calculator](https://versatile.club/tools/income-tax-calculator/) helps explain the amount.
When an employee asks about tax, the payslip's TDS line is the figure to find on that month's deposit receipt. All amounts shown are sample figures.
### A finance lead planning a future GCC {#who-gcc-plan}
A company that plans its own India entity later wants a clean statutory record from the start. Monthly proof of every deposit makes that history easy to hand over. The [GCC test use case](https://versatile.club/docs/use-cases/test-india-before-a-gcc/) explains the path.
## How Versatile Club compares for India payroll compliance reports {#compare}
Versatile Club sends the deposit evidence itself each month: PF and ESI challan confirmations and TDS deposit receipts. They come with the payroll register and a filing status report. Several providers publish payroll reports or invoice breakdowns, but few document handing government deposit records to the client. It is the only platform in this table that does all four.
India payroll compliance reports for EOR clients, from each platform's public documentation:
| Platform | Payroll register each month | PF and ESI challan confirmations | TDS deposit receipts | Filed and upcoming status report |
|---|---|---|---|---|
| **Versatile Club** | Yes | Yes | Yes | Yes |
| **Deel** | Yes ([Global Gross-to-Net report](https://help.letsdeel.com/hc/en-gb/articles/22916949854737-What-Kinds-Of-Reports-Can-Be-Generated-On-Deel)) | Not in docs | Not in docs | Yes ([real-time compliance alerts](https://www.deel.com/blog/employer-of-record-india/)) |
| **Remote** | Partly ([invoice line per team member](https://support.remote.com/pricing/client-pricing-and-billing/understanding-the-invoice-breakdown-on-your-remote-invoice)) | Not in docs | Not in docs | Not in docs |
| **Oyster** | Partly ([salary and employer tax breakdown](https://support.oysterhr.com/hc/en-us/articles/34395395229329-Invoicing-Process-for-EOR-Team-Members)) | Not in docs | Not in docs | Not in docs |
| **Skuad** | Yes ([pay run summary report](https://www.skuad.io/help-center/where-can-i-get-a-summary-report-of-the-figures-for-a-payroll-month)) | Not in docs | Not in docs | Not in docs |
| **Multiplier** | Yes ([payroll reports to download](https://www.usemultiplier.com/product-demo/walkthroughs/india-payroll)) | Not in docs | Not in docs | Yes ([compliance status on a dashboard](https://www.usemultiplier.com/global-hiring/why-uk-companies-are-hiring-web-developers-from-india)) |
| **Rippling** | Partly ([payroll reports as needed](https://www.rippling.com/blog/peo-in-india)) | Not in docs | Not in docs | Not in docs |
*Yes: documented and built in. Partly: documented with a limit, shown in brackets. Not in docs: not found in the vendor's public documentation.*
### Why Versatile Club is the stronger choice for India payroll compliance reports {#compare-stronger}
- **Deposit records in your hands.** Versatile Club sends PF and ESI challan confirmations and TDS deposit receipts each month. Deel's EOR guide says its payroll engine [uploads the PF Electronic Challan Cum Return](https://www.deel.com/blog/employer-of-record-india/) each month. Compare [Versatile Club vs Deel](https://versatile.club/compare/versatile-vs-deel/).
- **A register built for checking deposits.** The EOR's payroll summary lists gross, deductions and net for each employee, next to the deposit proof. Skuad's help center explains how to [download a pay run summary report](https://www.skuad.io/help-center/where-can-i-get-a-summary-report-of-the-figures-for-a-payroll-month). See [Skuad alternatives for India](https://versatile.club/blogs/skuad-alternatives-india/).
- **Filed and upcoming in one monthly report.** The EOR's compliance status report lists what's filed and what's due next. Multiplier describes [compliance status across countries on one view](https://www.usemultiplier.com/global-hiring/why-uk-companies-are-hiring-web-developers-from-india). Compare [Versatile Club vs Multiplier](https://versatile.club/compare/versatile-vs-multiplier/).
- **Deposits under the employer's published TAN.** Versatile Club deposits salary tax under its own TAN, which it publishes. Rippling describes itself as [a payroll processor filing taxes through its software](https://www.rippling.com/blog/employer-of-record-guide-india). Compare [Versatile Club vs Rippling](https://versatile.club/compare/versatile-vs-rippling/).
*Competitor details checked against each vendor's public documentation on 23 October 2026. Features and plans change, so confirm with the vendor before you decide.*
## Limits, what goes wrong and what to check {#limits}
- **India only.** Versatile Club is an India-only EOR, so the reports cover employees working in India.
- **Monthly, not live.** Records arrive once a month as a set, not as each deposit is made.
- **Records name the EOR's entity.** Deposits are made under the EOR's own registrations, so the records show its TAN and ESIC code, not your company's.
- **Employer of Record only.** These reports come with EOR payroll on Versatile Club's entity. Payroll on your own Indian entity is the separate Managed Payroll service.
- **EOR is a new service.** Versatile Club runs it on the entity and payroll operations it built through Contract-to-Hire. It doesn't claim years of EOR-specific track record.
- **A TDS receipt is dated after the 7th.** The deposit is late against the legal date, and interest runs for every month or part of a month. Compare the deposit date on the receipt with the 7th, and raise it with Versatile Club.
- **The TAN or ESIC code does not match.** The deposit may not sit under the EOR's published registration. Check the TAN against BLRF07330B and the ESIC code against 5000064314 0000911, then name the month and the record when you write.
- **The TDS on a receipt differs from the payroll summary.** The deposit and the deduction do not tie out. Quote the payroll summary line to Versatile Club and ask for the matching receipt.
- **The PF challan total runs above the register.** This is not necessarily an error, because the challan also carries admin and inspection charges. Check the wage month and each employee's PF shares first.
- **A monthly receipt is missing from the quarter's Form 138.** The statement and your records disagree, and the omitted receipt is the gap to raise. Add up the three monthly TDS receipts and compare them with the quarter's deposits.
## Common questions {#common-questions}
#### How do we verify that our EOR paid PF and TDS? {#faq-verify}
Ask for the deposit records, not a confirmation letter. As your Employer of Record, Versatile Club sends PF and ESI challan confirmations and TDS deposit receipts every month. Tie each one to the deductions in the payroll summary, then test it against the government's own record.
The sample agreement's clause 7 sets out how a client asks for further evidence of payment, including employee-level extracts where a challan covers other people.
#### What do we receive every month? {#faq-what-we-receive}
Five documents: one USD invoice with a per-employee breakdown, a payroll summary, a compliance status report, PF and ESI challan confirmations, and TDS deposit receipts.
#### What is a challan? {#faq-challan}
A challan is the payment record for a statutory deposit in India, such as PF, ESI or salary TDS. The [India EOR and payroll glossary](https://versatile.club/glossary/) defines it with related terms like ECR and TAN.
#### What is a TRRN on a PF challan? {#faq-trrn}
It is the reference number EPFO gives a PF challan once the monthly return is approved. The employer pays against it, and EPFO's [revamped ECR FAQ](https://pmvbry.epfindia.gov.in/wp-content/uploads/2025/10/FAQ_OnRevampedECR.pdf) explains the receipt is downloaded afterwards.
#### Can we check a TDS deposit on a government website ourselves? {#faq-check-tds-yourself}
You can confirm the TAN through the Income Tax Department's public lookup without logging in. The deposit itself shows up for each employee in Form 168, their annual information statement, once the quarterly statement is processed.
#### How can an employee confirm their PF and tax were paid? {#faq-employee-check}
The employee checks two government records: the EPF e-Passbook for each month's PF credit, and Form 168 for tax deducted by the employer. Both should match the payslip.
#### When is salary TDS deposited? {#faq-tds-date}
Versatile Club deposits salary TDS by the 7th of the following month. The law gives a private employer seven days from the end of the month, and until 30 April for March.
#### When are PF contributions due? {#faq-pf-date}
Within fifteen days of the end of the wage month, together with the electronic return. The PF and ESI challan confirmations for the month come with your next set of records.
#### How do we know the deposits were made for our employees? {#faq-right-registration}
Match the TDS in each receipt and the PF and ESI totals to the payroll summary for that month. Then check that the TAN and ESIC code match the numbers the EOR publishes.
#### What happens if a deposit is late? {#faq-late}
The employer owes interest on the late amount. For salary TDS, interest runs for every month or part of a month until payment. The status report flags what is due next, so a slipped date is visible early.
#### Who files the quarterly TDS statement? {#faq-quarterly}
As the employer, Versatile Club files them under its own registrations. Under the 2026 Rules, the quarterly salary statement is Form 138, which replaced Form 24Q and lists every challan deposited that quarter.
#### Do employees get a yearly tax certificate? {#faq-yearly-certificate}
Yes. The EOR commits to issuing Form 130 (formerly Form 16) to each employee by 30 May. A valid certificate is [downloaded from TRACES](https://www.incometaxindia.gov.in/documents/d/guest/form-130-faqs), not prepared separately.
#### What currency is the invoice in? {#faq-currency}
US dollars, issued straight from Versatile Club's Indian entity and not converted from INR. Your finance team books it like any other US vendor bill.
#### Who do we ask about a document? {#faq-who-to-ask}
Write to the Versatile Club team through [the contact page](https://versatile.club/contact-us/). Name the month and the record, and quote the line in the payroll summary.
## Related {#related}
- [India payroll](https://versatile.club/docs/payroll/): how payroll runs each month and what you supply.
- [Monthly payroll](https://versatile.club/docs/payroll/monthly-payroll/): the run whose deposits these records prove.
- [Provident Fund (EPF)](https://versatile.club/docs/compliance/provident-fund/): rates, the wage ceiling and PF deposits.
- [Versatile Club's Indian entity and registrations](https://versatile.club/docs/compliance/entity-and-registrations/): the TAN and ESIC code to match.
- [Versatile Club service documentation](https://versatile.club/docs/): every service component, page by page.
- [India payroll compliance and calculation](https://versatile.club/india-payroll/compliance-calculation/): how each statutory amount is worked out.
- [Versatile Club's EOR pricing](https://versatile.club/pricing/): a flat monthly fee, with no setup fee and no exit fee.