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Payroll Outsourcing in Chennai, Tuned to Tamil Nadu's Half-Yearly Rhythm

Chennai payroll marches to a different beat: professional tax here is assessed half-yearly on Greater Chennai Corporation slabs (as of September 2026, nil up to ₹21,000 average monthly income and ₹1,250 per half-year above ₹75,000), collected in August and January. Add labour welfare fund deducted each December and remitted by January 31, self-declared shops and establishments renewals, and the usual TDS, PF and ESIC clock, and you have a calendar worth outsourcing. We run it end to end for teams employed on our Indian entity.

Tamil Nadu PT runs half-yearly on Chennai Corporation slabs, LWF is a December deduction, and TDS, PF and ESIC never pause. We run the full Chennai calendar for you.

Speak to sales EOR vs entity, in detail

G2 4.8 / 5 on G2, from companies employing teams in India through us.

Teams building in India. First hire to full team.

Running Tamil Nadu's payroll calendar in-house versus on our desk.

Six places where Chennai payroll differs from what a generic India checklist tells you.

TN calendar on you

TN calendar on us

Professional tax cadence
Half-yearly assessment on GCC slabs, from nil at ₹21,000 average monthly income up to ₹1,250 per half-year past ₹75,000, collected in August and January, is yours to diarise.
Both half-yearly windows are standing entries in our filing calendar.
Labour welfare fund
One December deduction, remitted to the Tamil Nadu board by January 31, is easy to forget eleven months of the year.
The December line appears in our cycle automatically and the January remittance follows.
Shops and establishments
Tamil Nadu's regime runs on self-declaration with auto-renewal, but the declarations still need making, correctly.
Our registration and renewals are already in place; your hires slot in.
Minimum wage watch
Tamil Nadu notified revised rates from April 2026, per scheduled employment, and you must map your roles to them.
Notification mapping is a standing item in our monthly review.
Central obligations
TDS by the 7th and PF and ESIC by the 15th continue on your registrations, every month.
They run on our employer codes, with challans forwarded as proof.
Slip-up economics
Statutory arrears grow at 12% annual interest plus damages up to 25%, in your company's name.
The name on every registration is ours, so the arrears risk is as well.

TN calendar on you
Professional tax cadence Half-yearly assessment on GCC slabs, from nil at ₹21,000 average monthly income up to ₹1,250 per half-year past ₹75,000, collected in August and January, is yours to diarise.
Labour welfare fund One December deduction, remitted to the Tamil Nadu board by January 31, is easy to forget eleven months of the year.
Shops and establishments Tamil Nadu's regime runs on self-declaration with auto-renewal, but the declarations still need making, correctly.
Minimum wage watch Tamil Nadu notified revised rates from April 2026, per scheduled employment, and you must map your roles to them.
Central obligations TDS by the 7th and PF and ESIC by the 15th continue on your registrations, every month.
Slip-up economics Statutory arrears grow at 12% annual interest plus damages up to 25%, in your company's name.

TN calendar on us
Professional tax cadence Both half-yearly windows are standing entries in our filing calendar.
Labour welfare fund The December line appears in our cycle automatically and the January remittance follows.
Shops and establishments Our registration and renewals are already in place; your hires slot in.
Minimum wage watch Notification mapping is a standing item in our monthly review.
Central obligations They run on our employer codes, with challans forwarded as proof.
Slip-up economics The name on every registration is ours, so the arrears risk is as well.
Month 1
Incorporation filings open with the MCA
Month 2
Certificate of incorporation lands
Month 3
PAN, TAN and GST follow
Month 4
PF, ESIC and Tamil Nadu enrolments
Month 5
Banking and payroll systems stand up
Month 6
First compliant Chennai cycle becomes possible

Half-yearly deadlines fail rarely but expensively.

A missed August PT window or a late PF challan both trigger the same arithmetic: 12% yearly interest with damages that scale to 25% of what is owed.

Employ through us and the registrations those notices cite belong to Foo Falcon Technologies, not to your company.

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Six months of accrual on one missed Chennai deposit Interest and damages, stacked
₹6,200 Day 1
₹41,500 Day 30
₹1,84,000 Day 90
₹3,12,000 Day 180
Illustrative for a small wage bill and one lapse. A bigger Chennai roster steepens every point on the curve.
Who receives the demand
Chennai payroll on your registrations You
Chennai payroll on Versatile's registrations Versatile

A Chennai payroll run from a generic all-India template misses the half-yearly PT windows. Ours is built around them. Model a Chennai team's numbers in the EOR versus entity calculator before choosing a structure.

Your half of a Chennai payroll month, and ours.

You keep pay decisions and one approval. We keep the Tamil Nadu calendar, the central challans and the archive.

You run

  • Compensation and increments for Chennai hires
  • Sign-off on each monthly summary
  • The team's actual delivery work

We handle

  • Gross-to-net with TN professional tax staged
  • August and January PT windows filed
  • Central TDS on the 7th, PF and ESIC on the 15th
  • December LWF deduction and January remittance
  • Payslips, Form 16 and registers maintained

You run
  • Decide Chennai pay
  • Approve the summary
  • Direct the work
  • Hold commercial control

We handle
  • Stage half-yearly PT
  • File August window
  • File January window
  • Central challans monthly
  • December LWF line
  • Archive every receipt

When something happens in India, it is ours.
A GCC professional tax query arrives Our desk handles it
Tamil Nadu notifies new wage rates We remap roles
A payslip needs correcting We reissue it

A named compliance manager owns your account. Not a queue, not a chatbot, one person who already knows your headcount and your last filing.

Account managerMedian first reply 4 to 6 hours
Recruitment coordinatorBrief to shortlist 9 days
Finance associateFilings on time 8 / 8

Built for the half-yearly beat.

Most payroll tooling assumes monthly professional tax. Tamil Nadu's August and January windows are first-class entries in our calendar, staged across the half-year so the remittance never arrives as a shock.

December is rehearsed in November.

The labour welfare fund deduction lands once a year in December with remittance by January 31. Our cycle flags it a month ahead, so the deduction, the employer share and the board payment all land on time.

Self-declaration done properly.

Tamil Nadu's shops and establishments regime trusts employers to self-declare and auto-renews registrations. We treat that trust as an obligation and keep the declarations accurate and current.

One flat fee, centre plus state.

TDS, PF, ESIC, Tamil Nadu PT, LWF and the establishment layer are all inside the same monthly employment fee, with no per-filing charges.

Built for the half-yearly beat.

Most payroll tooling assumes monthly professional tax. Tamil Nadu's August and January windows are first-class entries in our calendar, staged across the half-year so the remittance never arrives as a shock.

A calendar mismatch is how Chennai filings get missed.

December is rehearsed in November.

The labour welfare fund deduction lands once a year in December with remittance by January 31. Our cycle flags it a month ahead, so the deduction, the employer share and the board payment all land on time.

Annual items fail most often; ours are pre-staged.

Self-declaration done properly.

Tamil Nadu's shops and establishments regime trusts employers to self-declare and auto-renews registrations. We treat that trust as an obligation and keep the declarations accurate and current.

Light-touch regimes still audit; clean paper wins.

Moving someone across

Bring an existing Chennai payroll across between cycles.

If your Chennai team is with another provider or on an internal desk that has had enough, we reconcile the half-year position, pick up both PT windows and run the next month without a break.

Tenure Kept
Gratuity clock Kept
PF and UAN Continuous
Payroll gap 0 days

Our record takeover brought 200 payroll records into a single reconciled cycle.

Supporting evidence

Look up the entity that would employ your Chennai team.

Employment runs through Foo Falcon Technologies Pvt Ltd, incorporated in Bengaluru in 2022 and operating across Indian states.

  • Incorporation
  • GST
  • EPFO code
  • ESIC
  • Shops and Establishments
  • PAN and TAN
  • Udyam MSME
What we verify
  • Incorporation Ministry of Corporate Affairs
  • GST Goods and Services Tax
  • EPFO code Employees Provident Fund Organisation
  • ESIC Ministry of Labour and Employment
  • Shops and Establishments Government of Karnataka
  • PAN and TAN Income Tax Department
  • Udyam MSME Government of India

The incorporation certificate ships as a PDF on request, without a sales call attached.

200

records reconciled in the largest payroll migration we have executed

33

consecutive clean monthly cycles for a single client and counting

5 days

from a Chennai offer being signed to payroll running live

G2 4.8 / 5 on G2, from companies employing teams in India through us.

G2 4.8 / 5 on G2, from companies employing through us.

What teams say after Chennai payroll leaves their plate.

Operators who handed us the Tamil Nadu calendar explain the difference in their own words.

Video
Bharath Rasoi KS Rajeshwari Founder, Bharath Rasoi
Video
Open Theatre Anand Raj Founder, Open Theatre
Abid Hassan Verified client
Sensibull
“They moved fast and took the whole compliance side off my plate. For a founder making an early India hire, that is exactly what you want.”
Abid Hassan Founder and CEO, Sensibull
Via G2
Moonshot
“Every option was either 'set up your own entity' or a platform that quotes a great price then hits you with add-ons. Versatile was the one that actually made it simple. First payroll ran on time. No scramble.”
Angad S. Co-Founder, Moonshot
Via G2
Digital Marketing Agency
“Contracts, PF, ESI, TDS and payroll all in one place. Invoicing in USD meant zero exchange rate surprises. The compliance rigour is genuinely reassuring.”
Vedant T. Founder, Digital Marketing Agency
Via G2
Design Studio
“Setting up in a new country can get messy fast, but their India EOR made onboarding feel easy. The team is responsive, clear, and great to work with.”
Setu C. Studio Owner, Design Studio
Via G2
US Startup
“We used Versatile to hire our first employee in India after months of putting it off because the compliance side seemed like a mess. They walked us through it and now we don't think about it.”
Verified US Founder First-time Founder, US Startup
Via G2
Mid-Market Tech Co.
“Versatile consistently delivered work that was both strategically sharp and execution-ready. Their turnaround times are impressive, and they think about problems the way an in-house team would.”
Shivani K. Senior Manager, Tech TA
Via G2
Growth-stage Startup
“Their team was highly responsive, professional, and easy to work with. They made a complex process feel simple.”
Mukul S. Core Team, Growth-stage Startup

Case studies.

Largest food delivery app in India, decacorn View case study The world's largest professional network, part of Microsoft View case study Legacy US software company, publishing platforms View case study

Tamil Nadu's whole calendar inside one Chennai price.

One $149 monthly fee per employee spans employment, payroll and every TN filing. $129 beyond twenty heads. Recruitment optional at 12% of CTC.

Employer of Record

Chennai payroll included
$149 /employee/mo

Employment plus the monthly cycle plus both half-yearly PT windows, one number. Past twenty heads every seat moves to $129 by itself.

Start hiring
  • Employment through our Indian entity
  • Half-yearly TN professional tax filed
  • TDS, PF and ESIC every month
  • December LWF handled end to end
  • Live payroll in five working days
  • Dedicated compliance owner
  • Payslip portal for the team
  • Move to your entity whenever ready
  • Employment through our Indian entity
  • Half-yearly TN professional tax filed
  • TDS, PF and ESIC every month
  • December LWF handled end to end
Four more inclusions
  • Live payroll in five working days
  • Dedicated compliance owner
  • Payslip portal for the team
  • Move to your entity whenever ready

Migrating a Chennai roster? Sales will sequence the switch.

Recruitment

Chennai sourcing optional
12% of annual CTC

12% of annual CTC for junior and mid-level Chennai searches, invoiced at day ninety only. Senior roles at 15%, leadership scoped individually, own candidates free.

Send us a role
  • Nine-day shortlist turnaround
  • Chennai market pay data
  • Interviews on your schedule
  • Day-ninety invoicing
  • 15% for senior searches
  • Leadership quoted per role
  • No fee on your own candidates
  • Placement on our entity or yours
  • Nine-day shortlist turnaround
  • Chennai market pay data
  • Interviews on your schedule
  • Day-ninety invoicing
Four more details
  • 15% for senior searches
  • Leadership quoted per role
  • No fee on your own candidates
  • Placement on our entity or yours

Several Chennai openings? Sales can bundle them.

Twenty-one flips the rate

$149 $129 /employee/mo

Cross twenty heads and the next cycle bills the entire roster at $129, unasked.

The Tamil Nadu work inside $149

  • TN-compliant employment contract
  • Monthly cycle with second review
  • August and January PT windows
  • TDS on the 7th, PF plus ESIC on the 15th
  • December LWF deduction and remittance
  • Payslips, Form 16, TN registers
  • Audit-ready monthly proof pack
  • Full and final settlement on exit

Automatic volume price

$149 $129 /employee/mo

All seats reprice together in the same billing month.

Inside the fee

  • TN-compliant employment contract
  • Monthly cycle with second review
  • August and January PT windows
  • TDS on the 7th, PF plus ESIC on the 15th
  • December LWF deduction and remittance
  • Payslips, Form 16, TN registers
  • Audit-ready monthly proof pack
  • Full and final settlement on exit

Recruitment, if engaged, bills 12% of annual CTC at day ninety for junior and mid-senior mandates. Salaries and contributions pass through at actuals. Equipment bills at usage through partners. Run your structure through the EOR versus entity calculator to compare.

Chennai payroll questions, answered with Tamil Nadu detail.

Eight questions from employers hiring in Chennai, including the half-yearly quirks most guides gloss over.

How does professional tax work in Chennai?

Tamil Nadu assesses it half-yearly on Greater Chennai Corporation slabs. As of September 2026 the bands run from nil at average monthly income up to ₹21,000, through ₹180, ₹425, ₹930 and ₹1,025, to ₹1,250 per half-year above ₹75,000, collected in the August and January windows. We stage the deduction monthly and file both windows.

When is Tamil Nadu labour welfare fund paid?

The contribution is deducted from December salaries and remitted to the Tamil Nadu Labour Welfare Board by January 31. It is a once-a-year item, which is exactly why in-house desks miss it; ours pre-stages it every November.

Is shops and establishments registration hard in Tamil Nadu?

No, the state runs a self-declaration regime with automatic renewal. Under our employment model the registration is ours to hold and maintain, so your Chennai hires need no filings from you at all.

Which central deadlines still apply to a Chennai payroll?

All of them: TDS deposited by the 7th of the following month and PF and ESIC challans by the 15th. State membership changes nothing about the central clock, and late amounts accrue 12% annual interest with damages up to 25%.

What about Tamil Nadu minimum wages?

Revised rates apply from April 2026 across scheduled employments, and each role must be mapped to the right notification. Our monthly review does that mapping, though typical Chennai tech and back-office salaries clear the floors comfortably.

Can we build a Chennai team without an Indian entity?

Yes. Your people become employees of Foo Falcon Technologies Pvt Ltd, our Indian company, and work under your direction through a service agreement. Payroll, PT windows and central filings all run on our registrations while you pay one USD invoice.

How long until a Chennai hire is on payroll?

Five working days from signed offer to a live cycle. If we also source the role, expect a shortlist inside nine days, with the 12% CTC fee invoiced only at day ninety.

When does outsourcing Chennai payroll stop making sense?

With an existing Tamil Nadu entity and a finance team fluent in the half-yearly calendar, a processor may be enough. For stints under three months, use contractors. And once forty to fifty stable heads are in place, an owned desk starts beating our fee. We flag that crossover ourselves.

Longer reading: India payroll hub · Outsource payroll India · Pay employees in India

Tell us where you are on the decision.

A role you want to hire, a team you want moved, or just the two routes to compare. A named person replies in 4 to 6 hours.

A named person replies in 4 to 6 hours, not an autoresponder.

We use these details to respond to your enquiry.

A named person replies in 4 to 6 hours, not an autoresponder. We use these details to respond to your enquiry.

What the first call covers

30 minutes

A cost comparison for your headcount, on your numbers, both routes.

  • A written cost breakdown
  • Entity documents before the call
  • PF, ESI, TDS, termination law
  • No follow-up sequence
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