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Payroll Outsourcing in Mumbai, Fluent in Maharashtra's Fine Print

Maharashtra asks more of a Mumbai employer than most states. Professional tax needs two registrations, a PTRC to deduct for employees and a PTEC for the entity itself, applied on gendered slabs: as of September 2026, men pay from ₹7,501 a month (₹175) and ₹200 monthly above ₹10,000 with February raised to ₹300, while women are exempt up to ₹25,000. Labour welfare fund falls due each June and December, establishment registration runs on MahaShram with auto-renewal, and the state revises special allowance twice a year. We carry all of it, plus TDS, PF and ESIC, for teams employed on our Indian entity.

Maharashtra means PTRC plus PTEC, gendered PT slabs with a ₹300 February, June and December LWF, and twice-yearly allowance revisions. We run the whole Mumbai stack for you.

Speak to sales EOR vs entity, in detail

G2 4.8 / 5 on G2, from companies employing teams in India through us.

Teams building in India. First hire to full team.

Mastering Maharashtra's paperwork yourself versus using our Mumbai desk.

Six pieces of Maharashtra fine print, and which side of the table each lands on.

Maharashtra load on you

Maharashtra load on us

Dual PT registration
You obtain and maintain both a PTRC for employee deductions and a PTEC for the entity's own liability, two certificates with separate obligations.
Both certificates exist on our side already and both calendars are worked.
Gendered PT slabs
Applying ₹175 from ₹7,501 and ₹200 above ₹10,000 for men, the February ₹300 step, and the ₹25,000 exemption for women takes per-employee attention.
The slab logic, including gender and the February increment, is templated into our engine.
Labour welfare fund
Half-yearly remittances each June and December, at rates that step with wage bands (as of 2026, ₹25 plus ₹75 rising to ₹50 plus ₹150), are yours to schedule.
Both windows are standing entries and the band arithmetic is ours.
Special allowance revisions
Maharashtra revises the special allowance component twice yearly; the current cycle runs July to December 2026 and must flow into wage checks.
Each revision enters our monthly review the cycle it is notified.
Central clock
TDS by the 7th and PF and ESIC by the 15th continue regardless, on registrations you answer for.
They run on our employer codes with receipts in your monthly pack.
Consequence of error
Arrears compound at 12% a year with damages up to 25%, addressed to your company.
The addressee on any recovery notice is Foo Falcon Technologies.

Maharashtra load on you
Dual PT registration You obtain and maintain both a PTRC for employee deductions and a PTEC for the entity's own liability, two certificates with separate obligations.
Gendered PT slabs Applying ₹175 from ₹7,501 and ₹200 above ₹10,000 for men, the February ₹300 step, and the ₹25,000 exemption for women takes per-employee attention.
Labour welfare fund Half-yearly remittances each June and December, at rates that step with wage bands (as of 2026, ₹25 plus ₹75 rising to ₹50 plus ₹150), are yours to schedule.
Special allowance revisions Maharashtra revises the special allowance component twice yearly; the current cycle runs July to December 2026 and must flow into wage checks.
Central clock TDS by the 7th and PF and ESIC by the 15th continue regardless, on registrations you answer for.
Consequence of error Arrears compound at 12% a year with damages up to 25%, addressed to your company.

Maharashtra load on us
Dual PT registration Both certificates exist on our side already and both calendars are worked.
Gendered PT slabs The slab logic, including gender and the February increment, is templated into our engine.
Labour welfare fund Both windows are standing entries and the band arithmetic is ours.
Special allowance revisions Each revision enters our monthly review the cycle it is notified.
Central clock They run on our employer codes with receipts in your monthly pack.
Consequence of error The addressee on any recovery notice is Foo Falcon Technologies.
Month 1
MCA incorporation paperwork begins
Month 2
Company registration completes
Month 3
PAN, TAN and GST in hand
Month 4
PF, ESIC, PTRC and PTEC registrations
Month 5
Bank account and payroll stack live
Month 6
First fully compliant Mumbai payroll

Maharashtra's paperwork is doubled; the penalties are not halved.

A missed PT remittance under either certificate, or a late PF challan, compounds identically: 12% annual interest with damages building toward 25% of the arrears.

Because your Mumbai team would be employed on our registrations, that compounding happens against our name and never against yours.

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One missed Mumbai deposit, tracked for six months Interest and damages accruing in tandem
₹6,200 Day 1
₹41,500 Day 30
₹1,84,000 Day 90
₹3,12,000 Day 180
Based on a modest wage bill and one lapse. Mumbai salary levels push these figures up faster than most cities.
Whose registrations face recovery
Mumbai payroll on your registrations You
Mumbai payroll on Versatile's registrations Versatile

Two PT certificates, gendered slabs and a February step-up make Maharashtra the state where DIY payroll goes wrong first. Test a Mumbai team's economics in the EOR versus entity calculator against an owned entity.

The Mumbai payroll month: what stays yours, what becomes ours.

You keep compensation calls and a single approval. We keep both PT certificates, the central challans and the audit trail.

You run

  • Offers, salaries and raises for Mumbai hires
  • One approval per monthly summary
  • The team's commercial priorities

We handle

  • Gross-to-net with gendered PT slabs applied
  • PTRC and PTEC obligations both serviced
  • TDS each 7th, PF and ESIC each 15th
  • June and December LWF windows
  • Payslips, Form 16 and Maharashtra registers

You run
  • Set Mumbai pay
  • Approve the summary
  • Steer the team
  • Own the business calls

We handle
  • Apply MH PT slabs
  • Service both PT certs
  • TDS by the 7th
  • PF and ESIC by 15th
  • LWF June window
  • LWF December window

When something happens in India, it is ours.
A PTRC or PTEC notice arrives Our desk takes it
The special allowance is revised We recheck wages
A deduction is questioned We show the working

A named compliance manager owns your account. Not a queue, not a chatbot, one person who already knows your headcount and your last filing.

Account managerMedian first reply 4 to 6 hours
Recruitment coordinatorBrief to shortlist 9 days
Finance associateFilings on time 8 / 8

Two certificates, zero confusion.

Maharashtra's split between the PTRC that covers employee deductions and the PTEC that covers the entity trips up teams who assume one registration is enough. Both live on our side, each with its own filing rhythm honoured.

Slabs applied person by person.

Gendered thresholds, the ₹7,501 entry point, the ₹200 band above ₹10,000, the exemption for women earning up to ₹25,000 and February's ₹300 step are computed per employee, not approximated across the roster.

Wage checks that follow the revisions.

The special allowance underpinning Maharashtra minimum wages resets in January and July. Every revision cycle, currently July through December 2026, triggers a fresh sweep of Mumbai salaries in our review.

All of it inside the flat fee.

PTRC, PTEC, gendered slabs, both LWF windows, MahaShram upkeep and the central filings price into the same monthly employment fee with nothing itemised extra.

Two certificates, zero confusion.

Maharashtra's split between the PTRC that covers employee deductions and the PTEC that covers the entity trips up teams who assume one registration is enough. Both live on our side, each with its own filing rhythm honoured.

Half the Maharashtra PT problem is knowing there are two halves.

Slabs applied person by person.

Gendered thresholds, the ₹7,501 entry point, the ₹200 band above ₹10,000, the exemption for women earning up to ₹25,000 and February's ₹300 step are computed per employee, not approximated across the roster.

Averages are where Maharashtra deductions go wrong.

Wage checks that follow the revisions.

The special allowance underpinning Maharashtra minimum wages resets in January and July. Every revision cycle, currently July through December 2026, triggers a fresh sweep of Mumbai salaries in our review.

A wage floor that resets twice a year needs a desk that rechecks twice a year.

Moving someone across

Transfer a running Mumbai payroll onto our certificates.

From a vendor or an in-house desk, we reconcile year-to-date figures under both PT certificates, carry every statutory continuity across and deliver the next cycle on time under our registrations.

Tenure Kept
Gratuity clock Kept
PF and UAN Continuous
Payroll gap 0 days

Reconciling 200 records in one migration without a slipped deadline set our internal bar.

Supporting evidence

Vet the company that would hold your Mumbai payroll.

That company is Foo Falcon Technologies Pvt Ltd, Bengaluru-registered in 2022, employing client teams across India.

  • Incorporation
  • GST
  • EPFO code
  • ESIC
  • Shops and Establishments
  • PAN and TAN
  • Udyam MSME
What we verify
  • Incorporation Ministry of Corporate Affairs
  • GST Goods and Services Tax
  • EPFO code Employees Provident Fund Organisation
  • ESIC Ministry of Labour and Employment
  • Shops and Establishments Government of Karnataka
  • PAN and TAN Income Tax Department
  • Udyam MSME Government of India

The incorporation certificate arrives by email as a PDF on request, meeting-free.

200

employee records reconciled in a single takeover, our largest to date

33

consecutive cycles closed for one client with every line accepted

5 days

from a signed Mumbai offer to payroll running live

G2 4.8 / 5 on G2, from companies employing teams in India through us.

G2 4.8 / 5 on G2, from companies employing through us.

Clients on retiring their Maharashtra compliance spreadsheet.

Teams with Mumbai hires describe what changed once both PT certificates became our responsibility.

Video
Bharath Rasoi KS Rajeshwari Founder, Bharath Rasoi
Video
Open Theatre Anand Raj Founder, Open Theatre
Abid Hassan Verified client
Sensibull
“They moved fast and took the whole compliance side off my plate. For a founder making an early India hire, that is exactly what you want.”
Abid Hassan Founder and CEO, Sensibull
Via G2
Moonshot
“Every option was either 'set up your own entity' or a platform that quotes a great price then hits you with add-ons. Versatile was the one that actually made it simple. First payroll ran on time. No scramble.”
Angad S. Co-Founder, Moonshot
Via G2
Digital Marketing Agency
“Contracts, PF, ESI, TDS and payroll all in one place. Invoicing in USD meant zero exchange rate surprises. The compliance rigour is genuinely reassuring.”
Vedant T. Founder, Digital Marketing Agency
Via G2
Design Studio
“Setting up in a new country can get messy fast, but their India EOR made onboarding feel easy. The team is responsive, clear, and great to work with.”
Setu C. Studio Owner, Design Studio
Via G2
US Startup
“We used Versatile to hire our first employee in India after months of putting it off because the compliance side seemed like a mess. They walked us through it and now we don't think about it.”
Verified US Founder First-time Founder, US Startup
Via G2
Mid-Market Tech Co.
“Versatile consistently delivered work that was both strategically sharp and execution-ready. Their turnaround times are impressive, and they think about problems the way an in-house team would.”
Shivani K. Senior Manager, Tech TA
Via G2
Growth-stage Startup
“Their team was highly responsive, professional, and easy to work with. They made a complex process feel simple.”
Mukul S. Core Team, Growth-stage Startup

Case studies.

Largest food delivery app in India, decacorn View case study The world's largest professional network, part of Microsoft View case study Legacy US software company, publishing platforms View case study

Maharashtra's double paperwork at one flat Mumbai price.

$149 per employee monthly covers employment, payroll, PTRC, PTEC and every filing. $129 past twenty heads. Recruitment optional at 12% of CTC.

Employer of Record

Mumbai payroll carried
$149 /employee/mo

One flat number spans employment, the monthly cycle and Maharashtra's dual-certificate PT regime. From the twenty-first head, all seats bill at $129.

Start hiring
  • Employment on our Indian entity
  • PTRC and PTEC both maintained
  • Gendered PT slabs applied correctly
  • TDS, PF and ESIC on time
  • Live payroll in five working days
  • Named compliance owner assigned
  • Payslip portal for employees
  • Migration to your entity on demand
  • Employment on our Indian entity
  • PTRC and PTEC both maintained
  • Gendered PT slabs applied correctly
  • TDS, PF and ESIC on time
Four more inclusions
  • Live payroll in five working days
  • Named compliance owner assigned
  • Payslip portal for employees
  • Migration to your entity on demand

Moving a Mumbai payroll across? Sales will chart the reconciliation.

Recruitment

Mumbai search included as needed
12% of annual CTC

Junior and mid-level Mumbai mandates at 12% of annual CTC, invoiced at day ninety. Senior searches at 15%, leadership quoted per mandate, own candidates always free.

Send us a role
  • Shortlists within nine days
  • Mumbai salary benchmarking
  • Loops fitted to your diary
  • Nothing billed before day ninety
  • Senior mandates at 15%
  • Leadership priced per search
  • Free for self-sourced hires
  • Placement on our entity or yours
  • Shortlists within nine days
  • Mumbai salary benchmarking
  • Loops fitted to your diary
  • Nothing billed before day ninety
Four more details
  • Senior mandates at 15%
  • Leadership priced per search
  • Free for self-sourced hires
  • Placement on our entity or yours

Filling several Mumbai seats? Sales will price the set.

Reprice at twenty-one

$149 $129 /employee/mo

Adding a twenty-first Mumbai or India head rebills the full roster at $129 immediately.

The Maharashtra work inside $149

  • Maharashtra-compliant employment contract
  • Monthly gross-to-net, reviewed twice
  • PTRC deductions and PTEC dues
  • TDS, then PF and ESIC, by the 7th and 15th
  • June and December LWF remitted
  • Payslips, Form 16, MH registers
  • Auditor-ready monthly proof
  • Exit and settlement handled

One threshold, all seats

$149 $129 /employee/mo

The step-down applies roster-wide in the same cycle, unprompted.

Inside the fee

  • Maharashtra-compliant employment contract
  • Monthly gross-to-net, reviewed twice
  • PTRC deductions and PTEC dues
  • TDS, then PF and ESIC, by the 7th and 15th
  • June and December LWF remitted
  • Payslips, Form 16, MH registers
  • Auditor-ready monthly proof
  • Exit and settlement handled

Recruitment bills 12% of annual CTC at day ninety on junior and mid-senior roles when used. Salaries and statutory amounts pass through at cost. Devices bill at usage via partners. Weigh the alternatives in the EOR versus entity calculator before deciding.

Mumbai payroll questions, down to Maharashtra's fine print.

Eight questions Mumbai employers put to us, covering the dual registrations, the gendered slabs and the February step.

Why does Maharashtra professional tax need two registrations?

The PTRC (registration certificate) lets an employer deduct and remit PT for employees, while the PTEC (enrolment certificate) covers the entity's own annual liability. Both are mandatory and separately maintained. Under our model both certificates are ours, already active.

What are Maharashtra's professional tax slabs?

As of September 2026, men pay ₹175 monthly from ₹7,501 and ₹200 monthly above ₹10,000, with February charged at ₹300 to close the annual amount; women earning up to ₹25,000 a month are exempt. Our engine applies the slabs individually, including the gender rule and the February increment.

How does labour welfare fund work for Mumbai employees?

Contributions fall due half-yearly, in June and December, at band-based rates: as of 2026, ₹25 from the employee with ₹75 from the employer, stepping to ₹50 and ₹150 at higher wage bands. We remit both windows for every covered head without your involvement.

What is the special allowance revision cycle?

Maharashtra resets the special allowance component of minimum wages every January and July; the running cycle covers July 1 to December 31, 2026. Each reset triggers a wage-floor recheck across our Mumbai payrolls, though typical white-collar pay clears the floors easily.

Do we need a MahaShram registration for Mumbai staff?

The employer does, and Maharashtra's MahaShram system now auto-renews establishment registrations. With your team employed through us, the registration in play is ours and stays current without any action from you.

Which deadlines apply to a Mumbai payroll month?

TDS by the 7th, PF and ESIC by the 15th, PT per the certificate schedule and LWF in the June and December windows. Late amounts carry 12% annual interest plus damages to 25%, accruing against our registrations rather than yours.

Can we hire in Mumbai without incorporating in India?

Yes. Foo Falcon Technologies Pvt Ltd becomes the legal employer, holds every Maharashtra and central registration involved and invoices you once in USD, while the team reports to you exactly as before.

When is our Mumbai payroll better kept in-house?

If you already hold PTRC, PTEC and a staffed finance desk, a processor may be sufficient. Engagements under three months fit contractor terms. Beyond forty to fifty settled heads, an owned desk on your own entity usually wins, and we will say so at that point.

Longer reading: India payroll hub · Outsource payroll India · EOR India cost

Tell us where you are on the decision.

A role you want to hire, a team you want moved, or just the two routes to compare. A named person replies in 4 to 6 hours.

A named person replies in 4 to 6 hours, not an autoresponder.

We use these details to respond to your enquiry.

A named person replies in 4 to 6 hours, not an autoresponder. We use these details to respond to your enquiry.

What the first call covers

30 minutes

A cost comparison for your headcount, on your numbers, both routes.

  • A written cost breakdown
  • Entity documents before the call
  • PF, ESI, TDS, termination law
  • No follow-up sequence
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